Kansas Records Retention Schedules

Results of Query:

Agency Code: 173-004 (Department of Administration. Personnel Services)
Subagency: Program and Policy Development Sec.

Page 1 of 1 showing 7 records of 7 total, starting on record 1

Agency Number: 173-004
Department of Administration
Personnel Services
Program and Policy Development Sec.

SERIES ID	0737-173
TITLE	Job Analysis Questionnaire Booklets/ Out-of-State Job Analysis and Validity Information
DESCRIPTION	Records containing information from other states and pre-printed booklets that are used to collect assessments from subject matter experts to assist in the validation of exams given to applicants.
RETENTION	See Comments
COMMENTS	Retain in the office area until the pre-test phase of validation process, then hold in off-site storage for 3 years after the exam is no longer used, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0738-173
TITLE	Local Health Officers Cards
DESCRIPTION	Nature and purpose of these records is unknown.
RETENTION	See Comments
COMMENTS	These records are no longer active and are recommended for immediate disposal.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0739-173
TITLE	Overtime Pay Code File
DESCRIPTION	Records documenting changes in overtime status of various classes and positions.
RETENTION	See Comments
COMMENTS	Retain in the central files while the class is active and for 2 years after the class becomes inactive, then dispose of the particular file.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0740-173
TITLE	Program and Policy Development Correspondence File
DESCRIPTION	Routine correspondence file for the program and policy development section.
RETENTION	002 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0741-173
TITLE	Research and Development Generated Management Reports - Div. of Personnel Service
DESCRIPTION	Computer-generated reports from the office of selection research and development. These reports are used to monitor various aspects of personnel programs in the state civil service work force.
RETENTION	See Comments
COMMENTS	Dispose of original documents as soon as records are preserved on microfilm. Transfer microfilm to the archives when no longer useful.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0742-173
TITLE	Supervisors' Files
DESCRIPTION	Records which are used to document the activities of the Training Development and Coordination section.
RETENTION	See Comments
COMMENTS	After 3 years office retention, transfer to office storage until no longer useful, and then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0743-173
TITLE	Test Exchange Agreement File
DESCRIPTION	Letters of agreements between the Division of Personnel services and other jurisdictions to provide protection from liability. These records also specify guidelines for exams which have been loaned.
RETENTION	See Comments
COMMENTS	Retain in the office for as long as the agreement is in effect, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068